The Accounts Payable Specialist I will provides accounting services to St. Charles Health System (SCHS) customers. Functions in a fast paced work environment with frequent interruptions, maintaining the highest degree of confidentiality at all times. Provides excellent customer service to all hospital/clinic staff and visitors in person and via telephone and committed to professionalism, excellence and quality performance. Provides support to Financial Services team. This position does not supervise other Caregivers.
Provides accounting services to St. Charles Health System (SCHS) customers. Functions in a fast paced work environment with frequent interruptions, maintaining the highest degree of confidentiality at all times. Provides excellent customer service to all hospital/clinic staff and visitors in person and via telephone and committed to professionalism, excellence and quality performance. Provides support to Financial Services team.
This position does not directly manage any other caregivers.
St. Charles Health System is the largest employer in Central Oregon with four hospitals (Bend, Redmond, Prineville, and Madras) and multiple outpatient clinics. We offer a wide variety of career paths for talented individuals, as well as competitive pay and an excellent benefits package. If you have a passion for delivering exceptional care and service, we invite you to join our team.
Central Oregon offers a unique mix of urban life and small town communities, combined with the best of the great outdoors- world class snow sports at Mt. Bachelor, 500+ miles of Mountain Biking trails, rafting on the Deschutes River, hiking and rock climbing at Smith Rock, and more.
Perform a variety of accounting tasks involved in maintaining financial records and processing related data such as invoices, checks, vouchers and other documents; monitor and reconcile accounts within financial statements.
Maintain interface with SCHS personnel to obtain and provide information to verify or support financial records and ensure compliance with established SCHS policies and procedures; prepare correspondence and answer inquiries regarding accounting information as required.
Prepare various financial and accounting forms and logs.
Perform Accounts Payable tasks including but not limited to, invoice and payment processing, unclaimed property review, cleared check process and maintaining vendor files. Maintain contact with our internal and external customers regarding their payments.
Code and enter invoices in accounting system in a timely and accurate manner. Ensure proper W9 documentation is received, recorded and stored prior to vendor payment.
Audit invoices against purchase orders, research discrepancies, and request approval for payment.
Verify and post details of business transactions.
Prepare vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
Assist with the monthly close process, ensuring accounts payable is closed with all related accruals for open purchase orders and unprocessed invoices.
Review, reconcile, code and enter monthly purchases made on the corporate credit cards. Manage card holders to ensure they are reviewing and providing required support for each charge in a timely manner. Prepare monthly accrual for corporate credit card spend as part of the monthly close process.
Address any issues of employee non-compliance with the travel expense reimbursement policy and assist with resolution.
Assist in the delivery of new employee training of the expense reporting policies and reimbursement process.
Investigate and reconcile problems or issues with vendor/supplier payments and actively works and promotes teamwork with the Supply Chain team.
Assist with system configuration and other problem solving.
Prepare and provide supplier credit applications, as requested and required.
Assist in the development and maintenance of process documentation, including periodic calendars of accounts payable tasks, desk-top reference manuals for each work area, and training manuals.
Support the 1099 Reporting and filing process.
Participates in process improvement work and assist in additional projects as directed.
Supports the vision, mission and values of the organization in all respects.
Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
Required: High school diploma or GED.
Preferred: Two (2) year Accounting degree.
Preferred: Two (2) years accounting experience
PERSONAL PROTECTIVE EQUIPMENT
Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.